PROCESSING OF APPLICATION AND ISSUANCE OF ZONING AND LOCATIONAL CLEARANCE
SCHEDULE OF AVAILABILITY OF SERVICE: MONDAY TO FRIDAY, 8:00 AM –5:00 PM
WHO MAY AVAIL OF THE SERVICE:INDIVIDUALS, FIRMS, CORPORATIONS OR GOVERNMENT ENTITIES WHO WILL APPLY FOR:
1. ZONING/LOCATIONAL CLEARANCE FOR PURPOSES OF:
A. CONSTRUCTION OF NEW BUILDING
B. REPAIR / RENOVATION OF EXISTING BUILDING
C. CONSTRUCTION OF PERIMETER FENCE
2. ZONING PURPOSES (CLASSIFICATION OF THE PROPERTY)
WHAT ARE THE REQUIREMENTS:
1. Transfer Certificate of Title (One Certified Copy from ROD)
2. Tax Declaration (One Photocopy)
3. Tax Receipts or Tax Clearance (One Photocopy)
4. Notarized Affidavit of Consent (if not owner of the lot) (One Copy)
Notarized Deed of Sale (One Photocopy); or
Notarized Contract to Sale (One Photocopy), or
Joint Venture Agreement or Certificate of Incorporation for Corporation (One Photocopy)
5. Vicinity Map drawn to appropriate scale, indicating clearly and specifically the exact location of the proposed site and
existing land use/s within a radius of 500 meters and duly signed by licensed geodetic or civil engineer
6. One set of building plan with Bill of Materials and Cost Estimates signed and sealed by the Engineer and conformed by the Owner.
( Note: For projects using indigenous materials and less than 20 sq. m., only sketch plan is required with Electrical Lay-out Plan).
7. Barangay Clearance (One Photocopy)
8. Special Power of Attorney (SPA) or Authorization if in case the applicant is a mere representative or authorized person by the land owner/project proponent
9. One Long Brown Envelope or Folder
10. Additional Requirements (Case to case basis)
Clearance from the concerned regulating agencies like DENR, DA, DPWH, NPC, DOH, NTC, DOTC, etc. for special projects such as
a. Environmentally Critical Projects
b. Environmentally Critical Areas
c. Industrial Projects
d. Subdivision and Condominium Projects
e. Sanitary Landfills and Cemetery/Memorial Parks
g. Tourism Projects
g. Reclamation
h. Telecommunications
i. Piggery
j. Poultry
k. Funeral Parlor
l. Other Projects with high impact on the environment and the population/residents
DURATION: 2 hours (excluding travel and waiting time), 5 working days (for inspection and processing)
HOW TO AVAIL OF THE SERVICE:
| Step | Applicant / Client | Service Provider | Duration of Activity | Person In-Charge | Fee | Form |
|---|---|---|---|---|---|---|
| 1 | Submit requirements | Receive and review the completeness of requirements | 10 minutes | Assigned Zoning Officer | No fees required | Locational Clearance Application Form |
| Fill up Locational Clearance Application Form and have it notarized | Provide Application Form for Locational Clearance and advise the client to have it notarized | |||||
| Get Order of Payment | Compute and issue Order of Payment and advise client to pay at the City Treasurer’s Office-License Division | Order of Payment | ||||
| Review and approve the assessment | 10 minutes | Zoning Officer | No fees required | None | ||
| 2 | Proceed to the City Treasurer’s Office-License Division and pay the assessed fees | Receive payment and issue Official Receipt | 5 minutes | Revenue Collection Officer | As provided in the 2007 Revenue Code of Tagum City | Official Receipt |
| Advise the client to go back to the City Planning Office-Zoning and Evaluation Division | ||||||
| 3 | Go back to the City Planning Office-Zoning and Evaluation Division and present the Official Receipt | Check the Official Receipt | 5 minutes | CPDO Staff | No fees required | None |
| Record the application in the logbook | ||||||
| Schedule for Site Inspection | 5 minutes | Assigned Zoning Officer | No fees required | None | ||
| 4 | Wait for the Site Inspection Schedule and final decision | Conduct Site Inspection as per schedule and proceed with the evaluation of the project | 30 minutes | Assigned Zoning Officer | No fees required | Inspection Report and Recommendation |
| (excluding travel time) | ||||||
| Prepare the inspection report and other supporting documents as deemed necessary | Schedule of inspection every Tuesday and Thursday | |||||
| Prepare the Zoning Certification | 5 minutes | CPDO Staff | No fees required | Zoning Certification | ||
| Review and countersign the Certification | 5 minutes | Zoning Officer | No fees required | None | ||
| Recommend for the Approval of Certification | 5 minutes | City Planning Development Coordinator | No fees required | None | ||
| Approve the Certification | 10 minutes | City Mayor or his authorized representative | No fees required | None | ||
| Prepare the Locational Clearance | 10 minutes | CPDO Staff | No fees required | None | ||
| Countersign the Locational Clearance | 5 minutes | Zoning Officer | No fees required | None | ||
| Approve the Locational Clearance | 5 minutes | City Planning Development Coordinator | No fees required | None | ||
| 5 | Claim the Zoning and Locational Clearance within five (5) days | Release the Zoning and Locational Clearance | 10 minutes | CPDO Staff | No fees required | Zoning and Locational Clearance |
| END OF TRANSACTION | ||||||